NOTE: If you later choose to use Exchange for your e-mail as well, your Calendar-Only account can easily be converted. Just let your system administrator know.

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Configuring Your Computer

We've made it simple by creating a rule that you can download to your desktop.

NOTE: If you have not already created your Exchange account in Outlook, please follow the steps in Setting Up Outlook/Exchange on a Windows Computer before proceeding.

1. In Outlook, from the Tools menu, select Rules and Alerts.



2. In the Rules and Alerts window, click Options.



3. In the Options window, click Import Rules.

   

4. In the Import Rules from window:

   

5. Back in the Options window, click OK.
6. In the Rules and Alerts window, you'll see the rule you imported. Click OK.

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Using Outlook Web Access

1. Point your web browser to http://exchange.umich.edu/.
2. Log in to OWA.

   

   SECURITY NOTE: If you are:

   • not using your personal computer, leave the Public or shared computer radio button selected. For your security, if you have not sent or received e-mail for 30 minutes, you will be disconnected.
   • using your own computer, click the Private radio button. You will not be disconnected unless your account has been inactive for 24 hours.

3. To accept an invitation:
1. From your Inbox, open the meeting invitation.

   

2. Click Accept.

   

3. Click Send.

   

4. Click Calendar to view your schedule.
   

4. When you have finished your session, click Log Off prior to accessing another web site or closing your web browser.
   IMPORTANT! To protect your privacy, always click Log Off when you’re finished using your Exchange account.
   

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Using Calendar-Only with Your E-Mail Program

If you use the web-based mail.umich.edu, Thunderbird, or Eudora, please carefully read the appropriate section. If you use a different e-mail program, please ask your system administrator how to use it with Exchange Calendar-Only.

mail.umich.edu

The web-based mail.umich.edu can be confusing. You'll see a meeting invitation combined with an opporturnity to accept the invitation. Don't be fooled!

CAUTION! Accepting the invitation in mail.umich.edu will send your reply to the requester but does not schedule the meeting in your calendar. You must use OWA or Outlook to enter the meeting in your calendar.

Thunderbird

You'll receive notification of meeting requests as text messages. You can reply to the requester that you accept the proposal, but this does not enter the meeting in your calendar.

CAUTION! Sending an acceptance reply in Thunderbird to the requester does not schedule the meeting in your calendar. You must use OWA or Outlook to enter the meeting in your calendar.

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Eudora

You'll receive text messages notifying you of meeting requests, but the message will also include a calendar attachment. If you are reading your e-mail on the same computer where you have an Exchange account established, you can accept the invitation and enter it into your calendar by opening the attachment without viewing your Exchange Inbox. Please read the CAUTION! note below.

NOTE: You can also accept the invitation using OWA or Outlook.

1. In Eudora, double-click the attachment icon.

   

2. In the Eudora Warning! window, click Open.

   

3. If you are not already logged into your Exchange account, you'll be prompted to do so.
   HINT: You can have your computer configured to automatically log on to Active Directory to avoid this prompt. Please check with your system administrator.
4. Your meeting invitation will open, and you can accept it without viewing your calendar. To view your calendar, click the Calendar button.

   

CAUTION! Using this method will keep the meeting request in your Outlook/OWA Inbox. OWA/Outlook will warn you if you are duplicating the acceptance and meeting in your calendar. Click Cancel and delete the invitation in your OWA/OutlookInbox.



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Additional Resources

Visit ITS’s Information System to obtain ITS computer documentation and other resources. A list of relevant documents follows:
Setting Up Outlook/Exchange on a Windows Computer (S4326)

Using Your ITS Outlook/Exchange Service [Windows] (S4327)

Migrating from Eudora to Exchange (S4335)

Setting Up Entourage/Exchange on a Macintosh (S4328)

Using Your ITS Entourage/Exchange Service [Macintosh] (S4329)

We welcome your comments; please send e-mail.

ITS’s Online Help Desk provides a variety of computing help resources.

For further help with Outlook and the ITS Exchange Service, send e-mail or phone (734) 764-HELP.

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