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Finding and Displaying Your Entry

1. Go to the directory (http://directory.umich.edu).
2. Click the Bind button and log in with your uniqname and UMICH Kerberos password.

   

3. Click your uniqname to display your entry.

   

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Changing Your Entry

• Add a cell phone number or other new information.
• Change your mail forwarding address.
• Set a vacation notice to let your e-mail correspondents know you are away from e-mail.
• Make your personal information private so others cannot see it.

NOTE: The U-M Online Directory is updated weekly from the central M-Pathways databases that contain student and staff information. This means that any changes you make to your directory entry to the information maintained by these offices will be overwritten by these updates unless you disable the automatic update feature. For instructions on how to do this, see Disabling the Automatic Updating of Your Entry later in this document. Note that the disabling of updates only affects the updating of titles, telephone numbers, and addresses.

1. Display your directory entry and bind to the directory (see instructions above).
2. Click the Modify button.



NOTE: The Modify button is grayed out until after you bind to the directory and display an entry that you are permitted to modify. Then the Modify button becomes clickable.

3. Make your desired changes.

HINT: The text boxes, radio buttons, and checkboxes indicate where you can make changes. For information about any part of your directory entry, click the ? icon next to the part you want to know more about.
4. Click the Save Changes button.



5. Click the Unbind button when you are finished using the directory.



6. Click the logout link (in the lower right corner of the window) when you are finished using U-M web-authenticated applications.



7. Quit or exit your web browser before leaving your computer.

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Hiding Information in the Directory (Privacy)

Online Privacy

To designate your entry as private, do the following:

1. Display your directory entry and bind to the directory (see instructions above).
2. Click the Modify button.
3. Scroll down near the bottom of your entry. Under the Private heading, click the radio button next to True to indicate that it is true that you want to make your entry private. Most of the information in your entry will be hidden. You will still be able to see your full entry after binding to the directory.

HINT: To make an entry not private, so that complete information is displayed, click the radio button next to False.

HINT: To see what information is visible to others, look at your directory entry when you are not bound to the directory.

4. Click the Save Changes button.
5. When you are finished working with your entry, click the Unbind button. Click the logout link (in the lower right corner of the window), and quit or exit your browser before leaving your computer.

IMPORTANT! Be aware that if you designate your entry as private, people will not be able to find your entry if they search the directory for your name; that's because your name will be hidden.

Online, Phone, and Print Privacy

Students: The Family Educational Rights and Privacy Act of 1974 (FERPA) states that you have the right to request that directory information about you not be released. You should carefully consider the consequences of that action before making the decision to do so. Information is not withheld selectively. If you choose to have directory information withheld, it is withheld from everybody who inquires.

The University of Michigan has designated the following items as "directory information": (1) name, (2) permanent and local address and telephone, (3) U-M school or college, (4) class level, (5) major field, (6) dates of attendance at U-M, (7) degree received and date awarded, (8) honors and awards received, (9) participation in recognized activities, (10) previous school(s) attended, and (11) height and weight of members of intercollegiate athletic teams.

If you wish the University not to release those items designated as directory information, you must file a written request to that effect with the Registrar's Office during each term you are enrolled. For more information, see the Office of the Registrar's Student Rights and Student Records web page.

Faculty and staff: Faculty and staff may request that their home address and phone number not be published by using Wolverine Access. On the Wolverine Access site, select Employee Business (you'll be asked to log in). Click Addresses to get to where you can specify that your home address not be revealed, and click Phone Numbers to get to where you can specify that your home phone number not be revealed.

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Disabling the Automatic Updating of Your Entry

1. Display your directory entry and bind to the directory (see instructions above).
2. Click the Modify button.
3. Scroll down to the bottom of your entry. Under the Prevent Batch Updates From Changing My Settings heading, click the radio button next to True to indicate that it is true that you want to prevent batch updates from the central databases.
4. Click the Save Changes button.
5. When you are finished working with your entry, click the Unbind button. Click the logout link (in the lower right corner of the window), and quit or exit your browser before leaving your computer.

CAUTION! Changes you make to your U-M Online Directory entry are not sent back to the M-Pathways databases, which maintain your official records.

• Ann Arbor Students can use Wolverine Access to update their official University Record. Click Student Business and go from there.
• Faculty and staff can use Wolverine Access to update their official University Record. Click Employee usiness and go from there.

There may be a delay of up to one week after a change is made in Wolverine Access before the U-M Online Directory is updated with the new information.

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Setting a Vacation Notice

There are a few things you should know about using the U-M Online Directory vacation notice:

• The vacation notice takes effect immediately, so set it just before you are away from e-mail.
• The vacation service keeps track of who sends you mail while you are away, and only generates one automated reply to a given sender in a three-day period.
• Your vacation notice will be sent to correspondents who send mail to you using an address in the form of youruniqname@umich.edu. They won't receive your vacation notice if they send mail to you using an address such as firstname.lastname@mailgw.surg.med.umich.edu or youruniqname@engin.umich.edu.
• The vacation service only generates an automated reply if
• Your e-mail address appears either in the To or Cc field of the incoming message.
• The message does not come from an address of the form something-request@host or have a "Precedence: bulk" or "Precedence: junk" header line. (This prevents automated replies from being sent to mailing lists to which you subscribe.)

To set a vacation notice, follow these instructions:

1. Display your directory entry and bind to the directory (see instructions above).
2. Click the Modify button.
3. Scroll down to the On Vacation heading, and click the radio button next to True to indicate that it is true that you are on vacation.
4. In the Vacation Message box immediately below the radio button, type the message you would like sent in response to people who send you e-mail while you are away from e-mail.
5. Click the Save Changes button.
6. When you are finished working with your entry, click the Unbind button. Click the logout link (in the lower right corner of the window), and quit or exit your browser before leaving your computer.

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Designating a Proxy to Modify Your Entry

In order to be designated as a proxy, a person must also have an individual entry in the U-M Online Directory, as well as a uniqname and UMICH password. Please be careful to designate only someone you trust as a proxy. Once someone has proxy access to an U-M Online Directory entry, that person can change all of the fields that the owner of the entry can change.

1. Display your directory entry and bind to the directory (see instructions above).
2. Click the Modify button.
3. Scroll down to the Proxy text box and enter the uniqname of the person whom you want to designate as your proxy.
4. Click the Save Changes button.
5. When you are finished working with your entry, click the Unbind button, click the logout link (in the lower right corner of the window), and quit or exit your browser.

How Proxies Can Change an Entry

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Additional Resources

Forwarding or Redirecting Your E-Mail Using the U-M Online Directory Via the Web (S4279)

Managing Your Membership in U-M Online Directory Groups (S4345)

Managing Groups that You Own in the U-M Online Directory (S4277)

We welcome your comments; please send e-mail.

ITCS's Online Help Desk provides a variety of computing help resources.

For further help with your directory entry, send e-mail or phone (734) 764-HELP.

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Appendix: The Parts of Your Entry

• Name. Your legal name is displayed here unless you have specified a preferred name. If you have specified a preferred name, the preferred name is displayed. To set a preferred name, use Wolverine Access. Ann Arbor students can do this under Student Business, and faculty and staff can do it under Employee Business. For details, see the Preferred Names FAQ.
• Also Known As. A list of names that you are also known as and that others can use when sending you mail or searching the directory for your entry. For example, if your name were Barbara Jensen, you might also want people to find you as Babs Jensen. You cannot add names to Also Known As yourself. Send e-mail to nicknames@umich.edu to request additions.

  A nickname should include your legal last name plus some shortened form of your first name. Previous legal names, maiden/birth names, middle names, and reasonable alternate spellings for names are also acceptable, as are initials plus your last name. The nickname or variation of your name will need to have at least two words, be recognizable as derived from your full name, and include your surname. It will also need to have your surname be the last word.

  If you set a preferred name using Wolverine Access, your preferred name is added to the list of Also Known As names.

  Nicknames and preferred names are not automatically removed from the list when you add or set new ones. To get a name removed from the list, send mail to nicknames@umich.edu or contact the ITCS Accounts Office. To request that your legal name be hidden in the list, contact the ITCS Accounts Office.

• Private. Can be set to True (private) or False (not private). Setting your entry to be private hides most of the information in it from anyone—other than yourself—who views it. This does not affect what is printed in the paper U-M phone directory, the student directory (published each fall), or the Housing directory. Note that if you make your entry private, people will not be able to find your entry if they search the directory for your name.
• Do Not Publish. Can be set to True (do not publish) or False (okay to publish). This part of your directory entry indicates whether you have requested that the University not release certain information about you.

  Students may request that the University not release or publish directory information about them by filing a written request with the Registrar's Office during each term they are enrolled. For more information, see the University of Michigan Student Rights and Student Records page.

  Faculty and staff may request that their home address and phone number not be published by using Wolverine Access. On the Wolverine Access site, select Employee Business (you'll be asked to log in). Set this in the address and phone number sections.

• Title. Your official U-M title. For faculty and staff, this is updated weekly from the central M-Pathways database. You can change it, but be sure to disable the regular update of your entry if you do so, or the change will be overwritten next time the update is done. (To disable the update, click the True radio button under Prevent Batch Updates From Changing My Settings near the bottom of your entry.)
• FERPA. (For student entries only.) This indicates whether you have requested that the University not release information about you that is covered by the Family Educational Rights and Privacy Act. FERPA applies to students, but not to faculty and staff.
• E-Mail Address. This is the format of your e-mail address that you should give to others who want to send e-mail to you. You cannot change this part of your entry.
• E-Mail Forwarding Address. Do not delete the address in this field unless you want to stop getting e-mail! This field must contain a valid e-mail address. E-mail sent to you at your @umich.edu address is directed to the e-mail forwarding address(es) listed here.

  For details regarding which address to use, see Forwarding or Redirecting Your E-Mail Using the U-M Online Directory Via the Web (S4279).

• Use Do Not Spam List. Turn this on to stop receiving mail from known spam sources. For details, see Using the Do Not Spam List to Reduce Spam (S4323).
• Description. You can enter a description of yourself here.
• Notice. You may enter any text you wish in this field. It will show up as a notice in your directory entry.
• Business Phone. (For faculty and staff only.) Your U-M office or workplace phone number appears here. It is updated regularly from the central M-Pathways database. (See phone number format.)
• Fax Number. You can enter your fax number here. (See phone number format.)
• Pager Number. You can enter your pager number here. (See phone number format.)
• Cell Phone Number. You can enter your cell phone number here. (See phone number format.)
• Business Address. (For faculty and staff only.) Your U-M office or workplace address appears here. It is updated weekly from the central M-Pathways database unless Prevent Batch Updates from Changing my Settings has been set to True.
• Home Phone. Your home telephone number. (See phone number format.) Your home phone number is pulled from the central M-Pathways databases. You can change your home phone number information by using Wolverine Access, where you can also prevent your home phone number from being displayed in the directory.
• Home Address. Your home address. Your home address is pulled from the central M-Pathways databases. You can change your home address information by using Wolverine Access, where you can also prevent your home phone number from being displayed in the directory.
• More Info (URL). If you have a web page, you can enter the URL here. People will then be able to find your web page by searching the directory, and online search engines, such as Google, will index your site. If you would like people to be able to click on the name of your web page rather than on a URL, enter a name in the Label field.
• On Vacation. Can be set to True (on vacation) or False (not on vacation). You can use the vacation notice to inform your e-mail correspondents that you are away from e-mail. With the vacation notice turned on, when someone sends you e-mail, they will receive an automatic response letting them know you are unavailable.

  If you want to write the text for the automatic response, use the Vacation Message field.

• Vacation Message. In this field, enter the message text you would like to have sent to people who send you e-mail while you are on vacation. Be sure to click the True radio button under On Vacation (just above the Vacation Message field) to activate the vacation message.
• See Also. You can list related e-mail groups or individuals in your directory entry by entering their names or uniqnames, one per line, in this field.
• Prevent Batch Updates From Changing My Settings. The U-M Online Directory is updated regularly from the U-M Human Resources and Affirmative Action (HRAA) and Office of the Registrar's databases.

  Any changes you make to your directory entry to the information maintained by these offices (such as address and phone number) will be overwritten by these updates unless you disable the automatic update feature. If information about you (such as address and phone number) changes, please update your official University record using Wolverine Access.

Click the True radio button to disable batch updates to your entry.

• Affiliation. Your official affiliation to U-M. You cannot change this part of your entry.
• Proxy. You may designate one or more people to be proxies—people who can make changes to your individual entry in the U-M Online Directory. This is useful in situations where you want someone else, such as a departmental secretary, to be able to modify your directory entry in your absence. For example, you might want a proxy to be able to set a vacation notice for you, change your mailing address, and/or subscribe you to e-mail groups.

  To be designated as a proxy, a person must have his or her own individual entry in the U-M Online Directory as well as a uniqname and UMICH password. Please be careful to designate only someone you trust as a proxy. Once someone has proxy access to an U-M Online Directory entry, that person can change all of the fields that the owner of the entry can change.

• Favorite Beverage. This is just for fun. Enter your favorite beverage in this field if you like.
• uniqname. Your U-M uniqname. You cannot change this part of your entry.
• Created By. The name of the process that created your directory entry (for example, updatedn).
• Created. The date the entry was created (this date may change when the the directory software is upgraded).
• Modified By. The person or process that last changed the entry. It might be you, or it might be the batch update process.
• Modified. The date the entry was last modified.

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