This document explains the responsibilities of sponsorship administrators, lists the requirements for that role, and includes an agreement form that must be filled in and signed before someone can become a sponsorship administrator.

Table of Contents

Abilities of Sponsorship Administrators

• Create identities for sponsored individuals in MCommunity.
• Create uniqnames for the people they sponsor.
• Sponsor individuals who already have entries in MCommunity.
• Reset passwords for sponsored individuals in the unit(s) for which they are authorized to do sponsorship administration.

  This password resetting ability only applies to people who do not appear in the official faculty, staff, or student data feeds to MCommunity—that is, people whose affiliation with the University is only as a sponsored individual. Faculty, staff, and students can have their passwords reset by the ITS Accounts Office over the phone.

Table of Contents

Responsibilities of Sponsorship Administrators

Those with sponsorship administrator access to MCommunity must use their elevated system access responsibly. By virtue of becoming a sponsorship administrator, you accept the following responsibilties:

• Protect against unauthorized access.
  The fact that your uniqname and password can be used to gain access to the MCommunity System means that you must be especially careful about your password. Choose a secure password that is not easily guessed. See Choosing and Changing a Secure UMICH Password (R1162) for details. Also, be sure to log out of the Sponsor System whever you leave your computer so that others cannot gain access to it.
• Provide true and accurate identity information.
  When you create an MCommunity sponsored identity, you are responsible for ensuring that the information you enter represents a real person who is authorized by your department to become a sponsored member of the University community. You may also create a sponsored identity to use as a test ID for short-term testing of your own departmental systems. Be aware that an automated auditing system will log all ID creation in MCommunity.

Protect people's privacy by keeping their personal information private.
The Sponsor System allows you to search administrative data about members of the U-M community so that you can avoid creating duplicates of identities that are already in the system. This information is made available to you only so you can perform your job duties; it must be protected. You are expected to follow all relevant policies concerning access to administrative data.

• Maintain the sponsored identities that you create. This means you must set appropriate expiration dates so that when sponsored individuals are no longer part of the U-M community, their MCommunity identities will expire. (The Sponsor System will provide a default expiration date during the identity creation process that you can modify as needed.) Sponsorship administrators are also reponible for renewing sponsored identities that their unit or department wishes to have extended beyond the original expiration date.
• Follow all applicable U-M policies.
  Here are some of the most relevant ones:
  • Standard Practice Guide 601.07.0: U-M Proper Use Policy (PDF file)
  • Guidelines for Implementing the Proper Use Policy of the University of Michigan: Responsible Use of Technology Resources
  • MAIS Administrative Data Policies
  Table of Contents

  Becoming a Sponsorship Administrator

  • You must be a regular (non-temporary) employee of the University of Michigan.
  • Sponsorship administrators cannot also be sponsoring authorities. Sponsorship administration and authorization are separate activities that must be done by different people.
  • Get authorization from the sponsoring authority for your department or unit. This person must sign the authorization form to indicate that your department or unit wants you to have sponsorship administration capability for specific departments or units. If you do not know who your sponsoring authority is, contact the ITS Accounts Office for assistance.
  • Fill out and sign the MCommunity Sponsorship Administrator Agreement and Authorization Form (download form, PDF format).
  • Meet university data access compliance requirements. The search-match capability of the Sponsor System exposes data in the HEPROD database, and therefore users are subject to the university's Administrative Data Policies. In general, U-M staff members who have access to this sensitive data must meet these requirements for access:
    • Read the Handling Student, Employee, and Patient Information Quick Reference Sheet (download the sheet in pdf format).
    • Complete the Access and Compliance E-Learning course (DCE101) available in Wolverine Access. Look under Faculty & Staff for the University Business section. Inside that, look for My LINC to register for and complete the online course. For optimal experience, My LINC must be accessed using Internet Explorer under Microsoft Windows. If you use a Macintosh computer, you can use Virtual Sites to log into a Campus Computing Sites Windows computer from your Mac.
    • Agree to the access and compliance terms and conditions. This can be done at the end of the E-Learning course.

    You can check to see if the university has a record of your having completed the access and compliance requirements by entering your uniqname on the Training History Database web page.

  To use the Sponsor System, you will need

  • A uniqname and UMICH Kerberos password.
  • An MToken.

  Sponsorship administration privileges will expire unless renewed regularly. Sponsoring authorities will be asked, on a regular basis, to renew their authorization of sponsorship administrators. When the Sponsor System is released, expiration of sponsorship administration will not yet be implemented. Sponsorship administration expiration and renewal will be introduced in the future.

  Table of Contents

  Sponsorship Administrator Agreement and Authorization Form

  Please download the form (PDF file), fill it out, and fax it to the ITS Accounts Office at (734) 647-4278.
  Table of Contents

  Change of Departments Form

  If the departments/department codes for which you do sponsorship administration change, please fill out an MCommunity Sponsorship Administrator Change of Departments Form and fax it to the ITS Accounts Office at (734) 647-4278. The Accounts Office will need to enter or remove the changed department codes for you in the Sponsor System.
  Table of Contents

  Additional Resources

  Visit ITS's Information System to obtain ITS computer documentation and other resources. A list of relevant documents follows:
  MCommunity Overview (R1457)

  MCommunity Sponsor System Overview (R1458)

  MCommunity Sponsoring Authortity Policies and Agreement (R1460)

  Using the MCommunity Sponsor System Via the Web (S4356)

  ITS's Online Help Desk provides a variety of computing help resources.

  Table of Contents

   

  
  Information and Technology Services
  
  General Computing  |  Contact Us  |  Computing on Campus  |  Wolverine Access  |  University of Michigan